Exhibitor Service Manual

Exhibiting at HPBExpo requires thoughtful planning. We are committed to supporting your efforts by providing the information you need.

Order forms from our official general service contractor, Freeman, and other approved specialty contractors, are available below.

Find quick answers to common questions about exhibiting on the FAQs page. Contact our exhibits team at exhibits@hpba.org or give us a call.

1. Show Information

1.1. Exhibitor General Info	1.2. Exhibitor Deadlines	1.3. Exhibitor Badge Registration
1.4. Hotel Reservations	1.5. Ancillary Meeting Requests & Policy	1.6. Exhibitor News & Updates
1.7. HPBA Membership	1.8. New Orleans Info	1.9. International Visitors
1.10. Who to Contact	1.11. Targeted Move-in Floor Plan (For Show Site Shipments)	1.12. Targeted Move-in Change Request (For Show Site Shipments)

2.1. Sponsorship Packages	2.2. New Product Pavilion/ Attendees’ Choice Awards Entry	2.3. Update Exhibitor Listing / Mobile App Listing
2.4. Additional Company Listing Order Form	2.5. Marketing Toolkit

Rules/Requirements/Policies
3a.1. Trade Show Rules & Regulations for Exhibiting	3a.2. Exhibit Space Rental Charges & Terms	3a.3. Show Policies
3a.4. Covered or Multi-Level Exhibit Requirements (MCCNO)	3a.5. Fire Inspector Notice	3a.6. New Orleans Labor Jurisdictions
3a.7. Indoor Burn Requirements	3a.8. Outdoor Burning Requirements	3a.9. Outdoor Cooking Requirements
3a.10. Insurance Requirements (see below to order)	3a.11. Hanging Sign Rules & Regs (Freeman)	3a.12. Aerial Labor Rules & Regulations (Freeman)
Request/Order Forms
3b.1. Meeting & Event Approval Request Form	3b.2. Exhibitor Appointed Contractor – EAC Form	3b.3. Third Party (EAC) Billing Auth for Freeman
3b.4. Indoor Burning Request Form	3b.5. Outdoor Burning Request Form	3b.6. Variance, Hanging Sign, F&B Approval Form
3b.7. Temporary Exhibitor Insurance Order Form

4.1. Indoor Burning Request Form	4.2. Indoor Burning Requirements	4.3. Fire Inspector Notice
4.4. Natural Gas Order Form	4.5. Fire Extinguisher Order Form (Freeman)

5.1. Outdoor Burning Request Form	5.2. Outdoor Burning Requirements	5.3. Outdoor Cooking Requirements
5.4. Fire Inspector Notice	5.5. Fire Extinguisher Order Form (FREEMAN)	5.6. Tent & Canopy Rental Information
5.7. Raw Food Orders – Email Requests to: Amanda Rivero, Amanda.Rivero@sodexo.com Linsey Marriott, linsey.marriott@sodexo.com

6.1. Log in to Freeman Online for Secure Items	6.2. Quick Facts & General Info	6.3. Show Schedule
6.4. FAQs	6.5. New Orleans Labor Jurisdictions	6.6. Accessible Storage Info

7.1. Shipping & Material Handling Explained	7.2. Shipping & Material Handling Video	7.3. Shipping & Material Handling Checklist

8.1. Log in to Freeman Online for Secure Items	8.2. Inbound Shipping Overview	8.3. Advanced Warehouse Shipping Labels
8.4. Show Site Shipping Labels	8.5. Hanging Sign Shipping Labels	8.6. THIS SIDE UP Labels \| DO NOT STACK Labels \| FABRIC BACKWALL Labels
8.7. Targeted Move-in Floor Plan	8.8. Targeted Exhibitor Move-In Change Request	8.9. Directions to Freeman Marshalling Yard (for Show Site Shipments)
8.10. Freeman Transportation Shipping Services	8.11. Freeman Exhibit Transportation Intl.

9.1. Log in to Freeman Online for Secure Items	9.2. Freeman Material Handling Fees & Capping System Info	9.3. Freeman POV/Cart Service Rates & Regs
9.4. Freeman Mobile Unit & Vehicle Spotting Rates	9.5. Accessible Storage Info	9.6. Priority Crate Return
9.7. Outbound Paperwork

10.1. Log in to Freeman Online for Secure Items	10.2. Health & Safety Products	10.3. Exhibit Packages
10.4. Flooring	10.5. Furnishings	10.6. Garment & Literature Racks
10.7. Drapes	10.8. Signs & Graphics	10.9. Cleaning Services
10.10. Frequently Missed Items

11.1. Log in to Freeman Online for Secure Items	11.2. New Orleans Labor Jurisdictions	11.3. Display Labor Services
11.4. Forklift Labor & Equipment	11.5. Hanging Sign Labor & Equipment	11.6. Aerial Labor
11.7. Theatrical Labor & Equipment	11.8. Misc. Labor Services

13.1. Business Center (UPS STORE)	13.2. Booth Catering (search for HPB)	13.3. Electrical
13.4. Lead Retrieval Product Catalog & Lead retrieval pricing catalog (COMPUSYSTEMS)	13.5. Liability Insurance Program(RAINPROTECTION)	13.6. Natural Gas/Air/Water/Drain
13.7. Photo & Video Services Coming Soon	13.8. Plant & Floral Ordering Information	13.9. Security for Individual Booths – Submit Inquiry
13.10. Telephone & Internet