December 31, 2020

• Exhibitors required to pay 2021 HPBA membership dues must do so by this date. If dues are not paid, exhibit invoices will be adjusted to the non-member pricing structure. HPBA membership information is available on the HPBA website, hpba.org or by email to membership@hpba.org.

 

February 1, 2021

• Cancellations and downsizes made by this date incur a 20% fee (20% of total exhibit fee). Cancellation or downsize of exhibit space must be received by HPBA in writing by this date to avoid higher penalty percentage.

 

February 19, 2021

• All exhibitors contracted with payment by this date will be listed in the Attendee Registration Brochure.

 

March 1, 2021

• Full payment due for all exhibiting companies. 100% payment due with new contracts as of this date.
• HPBExpo 2022 Priority Booth Assignment by priority order appointment begins (will run over multiple weeks) – conducted online and/or via phone calls due to 2021 in-person event postponement.

 

March 23, 2021

• Indoor and Outdoor Burning Request Form is due to HPBA for review and approval.

 

April 1, 2021

• Cancellations and downsizes made after February 1, but by this date, incur a 50% fee (50% of total exhibit fee). Cancellation or downsize of exhibit space must be received by HPBA in writing by this date to avoid higher penalty percentage.
• After this date, exhibitors are liable for 100% of contracted booth fees. No refunds will be made for cancellations after this date, and all outstanding booth fees must be paid.

 

April 26, 2021

• Sponsorship opportunities order form due (select items may vary in deadline).

 

May 14, 2021

• Security order form due (for individual booth security).

 

May 19, 2021

• Cancellation deadline for registration badges, education badges, and/or other Expo event tickets. No refunds after this date. See separate deadline structure for booth fee cancellation/downsize.

 

May 21, 2021

• Freeman begins to accept Advance Warehouse freight. Do not plan for freight to arrive at the warehouse prior to this date.

 

May 26, 2021

• Certificates of Insurance for Exhibitors and Exhibitor Appointed Contractors are due.
• EAC (Exhibitor Appointed Contractor) form is due.
• New Product Pavilion entry deadline. Entries are accepted on a first-come, first-served basis and space may or may not be available at this time.

 

May 28, 2021

• Indoor and Outdoor Variance Requests are due.

 

May 31, 2021

• Freeman Discount Deadline. Rates for Freeman products and services will increase after this date.

 

June 14, 2021

• Freeman Advance Warehouse Deadline. Freight received after this date at the warehouse will incur additional charges (shipments will be accepted beginning May 21, 2021).
• Faxed or mailed Exhibitor Badge Pre-registration forms must be received by this date.

 

June 22, 2021

• Onsite registration opens at 1:00pm. Badge pick-up, additional badges or changes can be made at this time. Online badge registration will remain open through Saturday, June 26 and close at 2:00pm Eastern time. See your badge registration confirmation for badge pick-up protocols.

 

June 23, 2021

• All exhibits must be set and ready for inspection by 5:00pm. Items left in show aisles after 5:00pm are subject to removal by Freeman and will incur a fee. HPBExpo aisle carpeting is scheduled for installation at 5:00pm.

 

June 24-26, 2021

• HPBExpo 2021 Exhibit Hall open to attendees. Only exhibitors may access the show floor prior to the June 24 opening.

 

June 26, 2021

• Booth tear-down begins after 3:00pm show closing – NO TEAR-DOWN ALLOWED PRIOR TO 3:00pm.

 

June 29, 2021

Exhibitors must be packed and have carriers checked in no later than 10:00am for 12:00 noon deadline.

Contact:

• Anita Derouin, Exhibit Sales Associate
  Email: derouin@hpba.org
  (703)522-0086, ext. 117
• Amy Jackson, Senior Manager – Exhibits
  Email: amyjackson@hpba.org
  (703)522-0086, ext. 125

Payment:

• Deposit payment is due within two (2) weeks of submitting a contract for exhibit space. The following forms of payment are accepted: Visa, MasterCard, American Express, electronic/wire transfer, or company check. Contact show management for further details.