Welcome to the Exhibitor Forms page for HPBExpo26! While the complete Exhibitor Service Manual (ESM) will be available in early November, this page provides early access to key forms and resources managed directly by HPBExpo Show Management.

These forms are important for exhibitors with indoor or outdoor product burning, special requests, and required documentation. If your participation includes activities or setups that require prior approval, please review and submit the applicable forms below.

Find quick answers to common questions about exhibiting on the FAQs page. Contact our exhibits team at exhibits@hpba.org or give us a call.

Available Forms

The following forms are now available for download and submission:

• Freeman Online
  Place orders for flooring, furnishings, labor, shipping and more, with HPBExpo26’s official general contractor. Review pricing and details for move-in, move-out, and everything in between. NOTE: You will need to create an account with Freeman Online if you do not have an existing account.
• Indoor Burning Request Form
  Required for exhibitors planning to burn solid or gas fuels inside the exhibit hall. READ: Indoor Burning Requirements
• Outdoor Burning Request Form
  For exhibitors using the Outdoor Burn Area to showcase live-fire products. READ: Outdoor Burning Requirements & Outdoor Cooking Requirements
• Insurance Requirements & Temporary Exhibitor Insurance Order Form
  All exhibitors are required to submit a Certificate of Insurance. To purchase temporary coverage, click on the order form above.
• Variance, Hanging Sign, Food/Bev. Approval Request Form
  For exhibitors seeking permission to exceed height limits, use hanging signs in inline booths, or request other exceptions to display rules.
• EAC (Exhibitor Appointed Contractor) Approval Form
  Required if you’re hiring a third-party contractor (other than the official general contractor) to work on your booth.
• Additional Listing Order Form
  Purchase an additional brand or alternate company name to appear on the exhibitor list in the official HPBExpo26 mobile app.

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Coming Soon

As the show approaches, we will provide updates with additional forms and information, including:

• Utility order forms (electric, gas, compressed air, etc.)
• Shipping and material handling instructions
• Booth furnishings and labor order forms
• Safety guidelines
• Custom marketing toolkits

These will be included in the full Exhibitor Service Manual, available in early November.

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Deadlines & Submission Instructions

Each form includes specific instructions and deadlines for submission. Please read carefully and return completed forms to the appropriate contact listed on each document. Early submission ensures a smooth planning process and helps avoid delays.

If you have questions or need assistance, contact the HPBExpo Exhibits team at exhibits@hpbexpo.com.

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Bookmark This Page

We recommend checking back regularly, as additional forms and updates will be posted here as they become available.

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