What Types of Data We Collect
We collect a variety of information when you visit our website and engage with our service.
Personal Data may include your name, company name, address, phone number, fax number, and credit card and identifies you as an individual or is information that can be linked to you as an individual (“Personal Data”).
We use IP addresses to analyze trends, administer the site, track user movement, and gather broad demographic information for aggregate use.
We use addresses to send promotional material regarding HPBExpo and HPBA membership.
We use email to send promotional material regarding HPBExpo and HPBA membership.
You may be asked to enter credit card information if you have a balance for Expo badge and education purchases, booth fees, HPBA membership or lead retrieval equipment purchases.
How We Collect Personal Data
In general, a visitor will know when Personal Data is being collected because he or she will have to complete an online form through use of the website(s). In addition, we may collect Personal Data through your use of the website(s) and Apps, including the Expo Show App, completing surveys, contact through email, or participating in any discussion boards or social media.
Visitors may generally browse public portions of the HPBA websites anonymously without providing any detailed information. However, Personal Data is required in connection with registering with the site. In addition, Personal Data will be requested in connection with membership registration, EXPO registration, event activities, purchasing products or services, requesting additional information, signing up for newsletters, or submitting questions through this site.
HPBA does not knowingly collect or use any Personal Data from users under 13 years of age.
How We May Use Your Personal Data
We use your Personal Data to provide you with personalized service; to send e-mail alerts to you, to answer your requests, to process your membership application, to process your EXPO registration, for marketing of EXPO and to target areas of interest user has visited throughout the website(s). We may also use Personal Data internally as part of special promotional programs, and we may disclose non-personal compilations of information to third parties for marketing-related purposes. We may also use your information to track visits to our websites. This lets us see which of our features are the most popular so we can better serve our users’ needs. It also lets us provide aggregate data about our traffic (not identifying you personally, but showing how many visitors used which features, for example) to outside parties.
How We Share Information
HPBA may provide personal information to third party agents that have been hired to help provide a requested good or service, including sharing your Personal Data in connection with providing services for the HPBExpo. Unless directed otherwise at the time of collection, we may also share collected personal information with third parties who may have information or services that we believe could be helpful to members or visitors. Visitors may opt-out from the sharing of collected information by contacting us.
HPBA reserves the right to disclose without notice any information in its possession if required to do so by law, to protect or defend HPBA’s rights or property, or to respond to an emergency.
Please keep in mind that whenever you give out personal information on-line that information can be collected and used by people you don’t know. While we strive to protect our users’ personal information and privacy, we cannot guarantee the security of any information you disclose on-line and you do so at your own risk. Our Policy does not extend to anything that is inherent in the operation of the Internet, and therefore beyond our control, and is not to be applied in any manner contrary to applicable law or governmental regulation.
Rights of European Residents
Under certain circumstances, you have rights under data protection laws in relation to your Personal Data.
You have the right to:
Request access to your Personal Data. This enables you to receive a copy of your Personal Data and to verify that we are lawfully processing it.
Request correction of your Personal Data. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your Personal Data. You may have the right to request that Personal Data we hold about you is deleted.
Object to processing of your Personal Data. You may have the right to prevent or restrict processing of your Personal Data.
Request restriction of processing of your Personal Data. This enables you to ask us to suspend the processing of your Personal Data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your Personal Data. Where technically feasible, we will provide to you, or a third party you have chosen, your Personal Data in a structured, commonly used, machine-readable format.
Withdraw your consent. However, if you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you wish to exercise any of the rights set out above, please contact us.
How You Can Access and Change Information
HPBA acknowledges that you have the right to access your Personal Data. In case you request us to remove data, we will respond within a reasonable timeframe.
Upon request, we will provide you with information about whether we hold any of your Personal Data. You can update or correct your Personal Data or remove it from our system by making a request to us at the contact information provided below. Requests typically receive a response within three to five (3-5) business days of receiving request. If access cannot be provided within that time frame, we will provide the requesting party with an estimated date by which the information will be provided. If for some reason access is denied, we will provide an explanation of why access has been denied.
Our Security Measures to Protect Your Personal Data
We are committed to taking reasonable efforts to secure the information that you choose to provide us, and we use a variety of security procedures to help protect against unauthorized access to or alteration, disclosure, or destruction of Personal Data. We restrict access to Personal Data to our employees, approved third party vendors, contractors and servicers who need to know the information to operate, develop, or improve our services.
Unfortunately, no transmission of Personal Data over the Internet can be guaranteed to be 100% secure. Accordingly, and despite our efforts, HPBA cannot guarantee or warrant the security of any information you transmit to us, or to or from our online services. HPBA has no responsibility or liability for the security of information transmitted via the Internet. If you have questions about this Policy or the security of your Personal Data, please contact us as indicated under the “Contact Us” section below.
We retain your Personal Data for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes and enforce our agreements.
Disclaimers and Limitation of Liability
While we strive to have the most up-to-date information on our websites, we make no representations or warranties of any kind as to: (a) the accuracy or completeness of the information or materials on the site and assume no responsibility for any errors or omissions in its content; (b) the availability for use of any copyrighted, trademarked or proprietary materials of third parties that may appear on this site; (c) computer viruses or other bugs that third parties may embed in or attach to this site without our knowledge or consent; (d) any software made available for downloading, copying or other use through this site; or (e) the merchantability, fitness for use, title and/or non-infringement of any or all of the contents of this site.
Neither we nor anyone involved in the creation or delivery of this site or whose materials or information appear on this site shall have any liability (whether based on contract, tort, statute or otherwise) for any costs, losses, damages (whether direct, indirect, compensatory, special, lost profits, liquidated, consequential or punitive), arising out of or in connection with your access to, browsing of or use of this site or any of the contents of this site.
We may amend this Policy from time to time without prior notice. If we decide to change this Policy, we will post those changes on our home page so our users are always aware of what information we collect, how we use it, and under what circumstances we disclose it, so please review it periodically.
Your continued use of our website will be deemed to be your agreement to the changed terms.
If you have any questions about this Policy or our treatment of the information you provide us, please contact us at:
Contact: Kelly VanDermark
Address: 1901 N Moore Street, Suite 600, Arlington, VA 22209
Phone: (703) 522-0086 ext. 113
Last updated: October 11, 2018