Policies

BADGES

All badges issued to member and non-member companies are to be used only by that company’s employees or family.  Member and non-member companies are prohibited from providing any of their allotted badges to persons who are not employees or family.

CAMERAS AND PHOTOS

Cameras will be allowed on the show floor, but no picture taking – including cell phone pictures – is allowed without the express approval of a company representative in the exhibitor booth that is being photographed.

CHILDREN

In accordance with display rules and regulations and security measures, children under the age of 12 are prohibited from entering the trade show floor and Outdoor Burn Area at any time, including infants.  There will be no exceptions to this rule.  Children 12 and older must have a badge to enter exhibit halls.

REFUNDS & CANCELLATIONS

Refunds for registration, education courses, certification packages, and meetings and events less a $10 administrative fee will be made if the request is RECEIVED IN WRITING BY January 19, 2018. NO REFUNDS WILL BE MADE AFTER THAT DATE. HPBA and CompuSystems will not accept a cancellation/refund request over the phone. No refunds for registration, education courses, certification packages, and meetings and events will be made for payments received on-site. See Exhibiting Trade Show Rules & Regulations for exhibit space cancellation and downsizing rules.

SOLICITATIONS RESTRICTIONS

Sales or solicitations by individuals and/or firms not renting booth space in the show are prohibited.

 

EXHIBITORS ONLY:

ALCOHOLIC BEVERAGES

Exhibitors are only allowed to serve alcohol from booths in the indoor and/or outdoor exhibit areas after 12:00 noon (until each day’s show floor closing), March 8 – 10, 2018.  All alcohol must be served by catering staff. Exhibitors serving any food and/or drinks must complete and submit a Variance Form to HPBA by February 9, 2018.

CHARACTER AND CONDUCT POLICY

Under no circumstance shall booth personnel photograph and/or enter the exhibit space of another exhibitor without permission from the assigned exhibitor and at no time may anyone photograph and/or enter an exhibit space which is not staffed.  The use of deceptive and/or unethical methods to obtain information and/or gain an advantage over a competitor is strictly prohibited.  Violators may, in the discretion of show management, be penalized with the loss of priority points, ejection from the event, or any other measures as deemed appropriate.

CONFLICTING MEETING

Exhibitors are to refrain from holding any type of meeting or other event which conflicts with the Exposition and Education hours.  Hospitality suites are to remain closed during hours which conflict with the HPBA sponsored exhibition, education sessions, membership meeting, or any other HPBA-sponsored event.  See rule #20 in the exhibiting Trade Show Rules & Regulations.

Exhibiting Trade Show Rules & Regulations

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